FAQ European Alliance for Innovation

Track Chair

I AM IN STAGE:

Initial Setup

What are my current duties?

In Confy’s Initial Setup stage, responsibilities of Track Chairs include:In Confy’s Initial Setup stage, responsibilities of Track Chairs include: – Appointing Program Committee Members to their respective Track Track Chair may complete this action in all stages, up to and including Paper Assignment

How do I invite Program Committee Members?

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I have encountered an error or a bug.

To ensure a quick response, please be as specific as possible in the description of the error or a bug you have encountered, including your precise flow of actions and information about your web browser.

 

None of the above answer my question

Paper Submission

What are my current duties?

In the Paper Submission stage, Confy does not require any actions from Track Chairs.In the Paper Submission stage, Confy does not require any actions from Track Chairs. However, Track Chairs need to make sure that all Program Committee Member have been appointed in this stage, and it is imperative to the success of the conference that Track Chairs disseminate the Track to their community in order to attract submissions. It is also strongly recommended to organize an Invited Session or to invite individual authors to submit an Invited Paper. These sessions are a popular addition to a conference program and it is well documented that they positively impact attendance.

Can we start validating papers while submission is still open?

Since authors are allowed to edit their submissions until the submission deadline, it is not possible to begin processing submissions until after the submission deadline. You will be able to do so immediately after – in the Submission Verification stage.Since authors are allowed to edit their submissions until the submission deadline, it is not possible to begin processing submissions until after the submission deadline. You will be able to do so immediately after – in the Submission Verification stage. If the conference has multiple Technical Tracks, please note that they all comply to the same submission deadline, and these Tracks therefore cannot be processed separately.

How can I extend the Submission Deadline?

You may extend the Submission Deadline by clicking on Deadlines in the top row of your track’s dashboard in Confy, changing the date next to Submission Deadline to your new desired date, and clicking Save.You may extend the Submission Deadline by clicking on Deadlines in the top row of your track’s dashboard in Confy, changing the date next to Submission Deadline to your new desired date, and clicking Save. Please note that it is generally not recommended to extend the Submission Deadline.  Organizing Committees are allowed to extend the Submission Deadline maximum two times, for the total duration of no more than 30 days. If you are a Chair of a Technical Track, your track’s Submission Deadline is required to comply with the Submission Deadline of all other Technical Tracks. The Submission Deadline of Technical Tracks can only be extended by the Program Committee Chair and/or the General Chair.

How do I invite papers to an Invited Track?

Every Track (including yours) should have a shadow track with the same name, but of the Invited Track type. These tracks should be exclusively used by invited authors. If you don’t see an Invited Track version of your Track or if you don’t have Track Chair privileges in this Track, please contact the Program Committee Chair of your conference.

 

Every Track (including yours) should have a shadow track with the same name, but of the Invited Track type. These tracks should be exclusively used by invited authors. If you don’t see an Invited Track version of your Track or if you don’t have Track Chair privileges in this Track, please contact the Program Committee Chair of your conference.

 

Invited Tracks are only visible to the Program Committee and to users who receive a direct link to it. Therefore, if you wish to invite an author to submit a paper to your track, you will need to send them a direct link to that track in Confy. To get the correct link, navigate to your conference’s dashboard in Confy and click on your desired Invited Track from the Tracks list. Once you do this, the heading of the page should say [CONFERENCE] [YEAR] › [TRACK] (Invited Track).

 

The URL that you need to send to the invitee will look something like this: http://confy.eai.eu/app#conftrack-overview/track/2016/cid/52546. Numbers in your URL will be different from the ones in the example. After logging in, the invitee will be able to use the link to directly access the submission form to the Invited Track.  It is important to note that the track needs to be in the Paper Submission stage in order for this to work, and once you close submission and move the stage forward to Submission Verification, it will not be possible to submit additional papers.

I have encountered an error or a bug.

To ensure a quick response, please be as specific as possible in the description of the error or a bug you have encountered, including your precise flow of actions and information about your web browser.

 

None of the above answer my question

Submission Verification

What are my current duties?

In Confy’s Submission Verification stage, responsibilities of Track Chairs include:In Confy’s Submission Verification stage, responsibilities of Track Chairs include: – Performing Verification on all papers in their Track Please note that Program Committee Chair will be unable to move the conference to Paper Assignment stage unless every submission has been verified.

I have encountered an error or a bug.

To ensure a quick response, please be as specific as possible in the description of the error or a bug you have encountered, including your precise flow of actions and information about your web browser.

 

None of the above answer my question

Paper Assignment

What are my current duties?

In Confy’s Paper Assignment stage, responsibilities of Track Chairs include:In Confy’s Paper Assignment stage, responsibilities of Track Chairs include: – Assigning papers to Program Committee Members for handling – Ensuring that all papers have a Program Committee Member assigned in a timely manner Please note that at the beginning of this stage, Program Committee Members have been notified that they may express their interest in assignment to specific papers. Also note that if there are still papers with no Program Committee Members assigned at the time specified, Track Chairs will be required to act as Program Committee Members for those papers themselves.

How do I invite Program Committee Members?

answer

I have encountered an error or a bug.

To ensure a quick response, please be as specific as possible in the description of the error or a bug you have encountered, including your precise flow of actions and information about your web browser.

 

None of the above answer my question

Review Management

What are my current duties?

In Confy’s Review Management stage, responsibilities of Track Chairs include:In Confy’s Review Management stage, responsibilities of Track Chairs include: – Making sure that every paper has exactly 3 completed reviews with Recommendations delivered by Program Committee Members by the Overall Review Deadline In this stage, Program Committee Members are asked to invite qualified Reviewers, who should deliver their reviews by the Review Deadline. Please maintain active communication with Program Committee Members in your Track to make sure that Reviews and Recommendations are delivered in a timely manner. It is important to note that if needed, Program Committee Chair may extend the Overall Review Deadline maximum two times for maximum total duration of 14 days. However, after this extension, the conference will close the Review Management stage and move to the Decision & Notification stage automatically. This is to ensure that the Notification deadline is observed. Missing Reviews and Recommendations may still be delivered in the Decision & Notification stage while Preliminary and Final Decision proceeds on submissions with Review already completed.

I have encountered an error or a bug.

To ensure a quick response, please be as specific as possible in the description of the error or a bug you have encountered, including your precise flow of actions and information about your web browser.

 

None of the above answer my question

Decision & Notification

What are my current duties?

In Confy’s Decision & Notification stage, responsibilities of Track Chairs include:In Confy’s Decision & Notification stage, responsibilities of Track Chairs include: – Making Preliminary Decision on all papers in their Track – Leaving notes to Program Committee Chair, as well as the Authors, justifying the Preliminary Decision (notes for Authors will be sent alongside Notification later) Please note that it will only be possible to make Preliminary Decision on a paper after the assigned Program Committee Member has delivered a Recommendation based on the completed Reviews.

I have encountered an error or a bug.

To ensure a quick response, please be as specific as possible in the description of the error or a bug you have encountered, including your precise flow of actions and information about your web browser.

 

None of the above answer my question

Camera-ready

What are my current duties?

In the Camera-ready stage, Confy does not require any actions from Track Chairs.

I have encountered an error or a bug.

To ensure a quick response, please be as specific as possible in the description of the error or a bug you have encountered, including your precise flow of actions and information about your web browser.

 

None of the above answer my question

I don’t know what stage I am in.

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